Race Collective Limited are committed to protecting and respecting your privacy.
For the purpose of the General Data Protection Regulation (GDPR) and any other data protection legislation in force in the United Kingdom from time to time, the data controller is Race Collective Limited.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO by emailing [email protected]
racecollective.com (the site) is a site operated by Race Collective Limited (Company), a limited Company incorporated in England and Wales with Company number 11816589 whose registered office is Race Collective Limited, The Picture House, 307-315 Holdenhurst road, Bournemouth, Dorset, BH8 8BX.
Information Race Collective may collect from you
Race Collective may collect and process the following data about you:
It is important that the personal data Race Collective holds about you is accurate and current. Please keep Race Collective informed if your personal data changes during your relationship with them.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
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Uses made of the information
Race Collective uses information held about you in the following ways:
Generally Race Collective does not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You will receive marketing communications from Race Collective if you have requested information from Race Collective or purchased tickets, memberships or other goods from Race Collective or if you provided Race Collective with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.
Information Race Collective collects about you on the site.
Race Collective will use this information:
Information Race Collective receives from other sources. Race Collective may combine this information with information you give to Race Collective and information it collects about you. Race Collective may use this information and the combined information for the purposes set out above (depending on the types of information Race Collective receives).
Failure to provide personal information. Where Race Collective requires personal information in order to be able to enter into a contract with you, or to perform a contract, your failure to supply the information will prevent the effecting or performance of the contract and Race Collective will have no liability for any loss which results from the failure to supply the required data.
How long Race Collective will hold the information.
Race Collective will only retain your personal data for as long as necessary to fulfil the purposes it collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements To determine the appropriate retention period for personal data, Race Collective considers the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which Race Collective processes your personal data and whether Race Collective can achieve those purposes through other means, and the applicable legal requirements.
Disclosure of your information
Race Collective may have to share your personal information with other companies within the Race Collective group who are based in the UK.
You agree that Race Collective may share your information with selected third parties including:
Race Collective requires all third parties to respect the security of your personal data and to treat it in accordance with the law. Race Collective does not allow its third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with Race Collective’s instructions.
Where Race Collective stores your personal data
All information you provide to Race Collective will be securely stored either electrically on its secure servers (including but not limited to web and email servers), in the cloud (via a credible third party cloud storage partner), within Race Collective’s’ accounting software, by any of Race Collective’s business partners, suppliers, sub-contractors or other companies within Race Collective’s group in connection with the performance of any contract Race Collective enters into with you or in hard copy paper format.
If in the future your personal data is transferred by Race Collective outside the EEA for processing or storage, Race Collective will ensure that any such transfer is made in accordance with the requirements of the Data Protection Act 1998 (prior to 25th May 2018) or the GDPR (on or after 25th May 2018) as applicable.
Unfortunately, the transmission of information via the internet is not completely secure. Although Race Collective will do its best to protect your personal data, Race Collective cannot guarantee the security of your data transmitted to the site; any transmission is at your own risk. Once Race Collective have received your information, Race Collective will use strict procedures and security features to try to prevent unauthorised access.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). Race Collective would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact Race Collective in the first instance.
You have the right to ask Race Collective not to process your personal data for marketing purposes or any other purposes at any time. Race Collective will usually inform you (before collecting your data) if it intends to use your data for such purposes or if it intends to disclose your information to any third party for such purposes. You can exercise your right to prevent the processing of data for marketing purposes by refusing to provide consent on the forms Race Collective uses to collect your data. Where you have previously provided consent to receive marketing material from Race Collective, you can also exercise the right to withdraw consent at any time by contacting the Race Collective team at [email protected]
The site may, from time to time, contain links to and from the websites of Race Collective’s partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that Race Collective does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Data Protection Act 1998 (prior to 25th May 2018) and the GDPR (on or after 25th May 2018) gives you the right to access information held about you. Your right of access can be exercised in accordance with the DP Law.
The GDPR gives you the right to require your personal data held by Race Collective to be rectified if it is inaccurate or incomplete. Your right of access can be exercised in accordance with procedures stated in the GDPR.
The GDPR gives you the right to ask Race Collective to delete or remove personal data where there is no good reason for Race Collective continuing to process it. You also have the right to ask Race Collective to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where Race Collective may have processed your information unlawfully or where Race Collective are required to erase your personal data to comply with local law. Note, however, that Race Collective may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
The GDPR gives you the right to obtain and relocate your personal data held by Race Collective to another IT environment. If you notify Race Collective that you wish to exercise this right, Race Collective will arrange the transfer in machine readable form to another IT environment within one month if it is technically possible, or within two months if the transfer is complex or if there have been multiple requests.
Restriction on Processing
The GDPR gives you the right to ask Race Collective to suspend the processing of your personal data in the following scenarios: (a) if you want Race Collective to establish the data’s accuracy; (b) where Race Collective’s use of the data is unlawful but you do not want Race Collective to erase it; (c) where you need Race Collective to hold the data even if Race Collective no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to Race Collective’s use of your data but Race Collective will need to verify whether it has overriding legitimate grounds to use it.
Objecting to Processing
The GDPR allows you to object to the processing of your personal data where Race Collective are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where Race Collective are processing your personal data for direct marketing purposes. In some cases, Race Collective may demonstrate that it has compelling legitimate grounds to process your information which override your rights and freedoms.
Automated decision making
You also have the right under the GDPR in some circumstances not to be the subject of a decision based on automated processing or profiling which produces a legal effect or other significant effect on you. If you wish to exercise this right, you should make an objection in accordance with the provisions of the GDPR.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, Race Collective may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, Race Collective may refuse to comply with your request in these circumstances.
Time limit to respond
Race Collective try to respond to all legitimate requests within one month. Occasionally it may take Race Collective longer than a month if your request is particularly complex or you have made a number of requests. In this case, Race Collective will notify you and keep you updated.
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